PRIVACY POLICY & GDPR
Xinix processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We only collect the information necessary to fulfill your order and provide good service.
Shopify as a platform
Our store is powered by Shopify. This means that Shopify processes your personal data when you visit or shop with us. Shopify uses this data to provide its services to us and to improve your shopping experience. This may include combining information about your interaction with our store with data from your interactions with other merchants who use Shopify.
Your information may be shared with Shopify and, in some cases, with other merchants based in other countries. This is done to provide services to you, such as payment, delivery and customer support, as well as to analyze and improve Shopify's services. Transfers of personal data outside the EU/EEA are carried out in accordance with applicable data protection regulations.
PROCESSING OF PERSONAL DATA
Xinix is committed to ensuring that you feel secure when entrusting us with your personal data. Our privacy policy is based on current data protection legislation (GDPR) and clarifies how we work to safeguard your rights and your privacy.
The purpose of this policy is to inform you how we process your personal data, what we use it for, who has access to it and under what conditions, and how you can exercise your rights.
BACKGROUND
We primarily process your personal data to fulfill our obligations to you. Our starting point is not to process more personal data than necessary for the purpose, and we always strive to use the least privacy-sensitive data.
We also need your personal data to provide you with good service, for example regarding marketing, follow-up, and information. We may also need your personal data to comply with laws and to perform customer and market analyses.
You have the right to object to us using personal data for direct marketing. When we first collect personal data about you, you will receive more information about this and how you can object to it.
GUIDELINES
What personal data do we process?
We only process personal data when we have a legal basis. We do not process personal data unless it is necessary to fulfill obligations under agreements and laws. The information you provide is safely stored in our order system and is stored there for up to a maximum of 7 years after the last completed assignment/order. This is to be able to complete future orders in the smoothest possible way, answer any questions regarding previous orders, and comply with accounting laws. We do not save more data than we need and strive to always have the safest possible handling, especially regarding more privacy-sensitive data.
Here are examples of the personal data we process:
• Name
• Address
• Email address
• Phone number
• Age
• Personal identification number
• Gender
• Title
• Username
• Photographs
• Debit card number, credit card number, and other bank-related information
• Information that you voluntarily and willingly provide
• Content that you publish yourself, so-called user-generated content
• Next of kin
• Salary information
How do we access your personal data?
We try as far as possible to obtain your consent before we start processing your personal data. You consent to processing by accepting our terms in agreements, for example in employment contracts.
You have the right to withdraw your consent at any time. We will then no longer process your personal data or obtain new data, provided that it is not necessary to fulfill our obligations under agreements or laws. Please note that withdrawal of consent may mean that we cannot fulfill the obligations we have to you.
We also access your personal data in the following ways:
• Information you provide directly to us
• Information registered by you on one of our services on the website
• Information we receive from public registers
• Information we receive when you hire one of our employees
• Information we receive when you respond to surveys and investigations
• Information we receive when you contact us, apply for employment with us, visit us or otherwise contact us
What information do we give you?
When we first collect your personal data, we will inform you about how we obtained the personal data, what we will use it for, what rights you have under data protection legislation and how you can exercise them. You will also be informed about who is responsible for the personal data processing and how you can contact us if you have questions or need to submit a request or inquiry regarding your personal data and/or rights.
Is your personal data processed securely?
We develop routines and working methods to ensure that your personal data is handled securely. The starting point is that only employees and other persons within the organization who need the personal data to perform their duties should have access to it.
Regarding sensitive personal data, we have established special authorization controls, which means a higher level of protection for your personal data.
Our security systems are developed with your privacy in focus and provide a very high degree of protection against intrusion, destruction, and other changes that could pose a risk to your privacy.
We also have an IT security policy to ensure that your personal data is processed securely.
We do not transfer personal data in other cases than those expressly stated in this policy.
When do we disclose your personal data?
Our starting point is not to disclose your personal data to third parties unless you have consented to it or if it is not necessary to fulfill our obligations under agreements or laws. In cases where a personal data assistant processes your data, such as occupational health care or payroll company, we determine that the supplier has management routines that comply with GDPR and our internal requirements to ensure that your personal data is processed securely.
RESPONSIBILITY
Xinix is the personal data controller, which means that we are responsible for how your personal data is processed and that your rights are safeguarded.
If you have questions regarding our privacy policy and the processing of your personal data, please contact us at info@xinix.se.
COOKIES
When you visit Xinix's website (xinix.se), certain data is collected via cookies. Cookies are small text files stored on your device, such as a computer, tablet, or mobile, and are used to track what you do on the website. Typically, cookies are used to identify how the visitor uses the website and to know how to improve the user's website experience.
According to the Electronic Communications Act, anyone visiting a website with cookies must be informed that the website contains cookies, and what cookies are used for. The visitor must also consent to the use of cookies.
There are two types of cookies that Xinix uses; permanent cookies and session cookies.
Permanent cookies
A permanent cookie remains on the visitor's computer for a specified period. At Xinix, these are used to improve the website by getting statistics on how a visitor uses the website, for example, which services are read most and how users move in the navigation. Xinix also stores a cookie for 48 hours that checks whether the visitor has seen the content on the website.
Session cookies
A session cookie is temporarily stored in the computer's memory while a visitor is on a web page and is used, for example, to determine which language you have chosen. Session cookies are deleted when you close your browser.
Analysis tools for web statistics
Xinix uses Google Analytics as a tool to get an idea of how visitors use the website. The analysis tool uses cookies, and the information generated by these through your use of the website (including your IP address) will be forwarded to and stored by Google on servers in the USA. This information is used to evaluate visitor statistics, for example, to improve content, navigation, and structure. Google may also transfer this information to third parties if required by law or in cases where a third party processes the information on Google's behalf. Google will not associate IP addresses with other data held by Google.
How to disable cookies?
If you do not accept the use of cookies, you can turn off cookies in your browser's security settings. You can also set your browser so that you are asked every time the website tries to place a cookie on your computer. Through the browser, previously stored cookies can also be deleted; see the browser's help pages for more information.
If you choose not to accept cookies, some parts of our website may function less well for you. The Swedish Post and Telecom Authority is the supervisory authority in this area; please read more about cookies on their website.
If you do not want your visits to be shown in Google Analytics statistics, there is an add-on you can install in your browser. You can download the add-on from Google's website. You can also refuse the use of cookies (see above) by choosing certain settings in your browser.
Shopify Consumer Privacy Policy
CONTACT
If you have questions about cookies or anything else, please contact us at info@xinix.se.
